Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

FNSACM302 Mapping and Delivery Guide
Prepare, match and process receipts

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency FNSACM302 - Prepare, match and process receipts
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required when processing and storing accounts documentation.It applies to individuals who may be required to work as part of a finance or accounting team.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the account management field of work and include access to:

common office equipment, technology, software and consumables

an integrated financial software system and data.

Assessors must satisfy NVR/AQTF assessor requirements.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Receive, identify and record receipts
  • Check receipts against remittance documentation in accordance with established procedures
  • Record and allocate receipts accurately in accordance with organisational policy and procedures
  • Complete batching in accordance with organisational systems and operating procedures, and advise relevant departments of total daily receipts
       
Element: Match receipts to documentation
  • Check and match receipts to documentation accurately and promptly, and maintain documentation securely to protect interests of all parties to transaction
  • Note unmatched receipts for follow up or referral in accordance with organisational, industry and legislative requirements
       
Element: Enter data to systems
  • Record and allocate receipts to appropriate chart of accounts in timely and accurate manner in accordance with organisational policy and procedures
  • Match receipts accurately to system debit, and promptly identify data and allocation discrepancies for follow up
  • Seek advice on source of and solution to discrepancies, where necessary, to solve outstanding problems
  • Update related systems, complete reconciliations and resolve discrepancies between general ledger and sub-systems
       
Element: File documentation
  • File documentation promptly in accordance with organisational policy and procedures
  • File documentation in location that is accessible and easily traceable
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Receive, identify and record receipts

1.1 Check receipts against remittance documentation in accordance with established procedures

1.2 Record and allocate receipts accurately in accordance with organisational policy and procedures

1.3 Complete batching in accordance with organisational systems and operating procedures, and advise relevant departments of total daily receipts

2. Match receipts to documentation

2.1 Check and match receipts to documentation accurately and promptly, and maintain documentation securely to protect interests of all parties to transaction

2.2 Note unmatched receipts for follow up or referral in accordance with organisational, industry and legislative requirements

3. Enter data to systems

3.1 Record and allocate receipts to appropriate chart of accounts in timely and accurate manner in accordance with organisational policy and procedures

3.2 Match receipts accurately to system debit, and promptly identify data and allocation discrepancies for follow up

3.3 Seek advice on source of and solution to discrepancies, where necessary, to solve outstanding problems

3.4 Update related systems, complete reconciliations and resolve discrepancies between general ledger and sub-systems

4. File documentation

4.1 File documentation promptly in accordance with organisational policy and procedures

4.2 File documentation in location that is accessible and easily traceable

Evidence of the ability to:

check, batch and match receipts accurately to relevant documentation following organisational policy and procedures for processing receipts

follow up discrepancies with appropriate personnel to solve outstanding issues

enter data into the organisational systems and correctly file documentation.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

identify the key requirements of legislation relevant to payment systems

outline organisational policy and procedures relating to receipting payments

identify possible areas of discrepancy when processing receipts.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Receive, identify and record receipts

1.1 Check receipts against remittance documentation in accordance with established procedures

1.2 Record and allocate receipts accurately in accordance with organisational policy and procedures

1.3 Complete batching in accordance with organisational systems and operating procedures, and advise relevant departments of total daily receipts

2. Match receipts to documentation

2.1 Check and match receipts to documentation accurately and promptly, and maintain documentation securely to protect interests of all parties to transaction

2.2 Note unmatched receipts for follow up or referral in accordance with organisational, industry and legislative requirements

3. Enter data to systems

3.1 Record and allocate receipts to appropriate chart of accounts in timely and accurate manner in accordance with organisational policy and procedures

3.2 Match receipts accurately to system debit, and promptly identify data and allocation discrepancies for follow up

3.3 Seek advice on source of and solution to discrepancies, where necessary, to solve outstanding problems

3.4 Update related systems, complete reconciliations and resolve discrepancies between general ledger and sub-systems

4. File documentation

4.1 File documentation promptly in accordance with organisational policy and procedures

4.2 File documentation in location that is accessible and easily traceable

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Check receipts against remittance documentation in accordance with established procedures 
Record and allocate receipts accurately in accordance with organisational policy and procedures 
Complete batching in accordance with organisational systems and operating procedures, and advise relevant departments of total daily receipts 
Check and match receipts to documentation accurately and promptly, and maintain documentation securely to protect interests of all parties to transaction 
Note unmatched receipts for follow up or referral in accordance with organisational, industry and legislative requirements 
Record and allocate receipts to appropriate chart of accounts in timely and accurate manner in accordance with organisational policy and procedures 
Match receipts accurately to system debit, and promptly identify data and allocation discrepancies for follow up 
Seek advice on source of and solution to discrepancies, where necessary, to solve outstanding problems 
Update related systems, complete reconciliations and resolve discrepancies between general ledger and sub-systems 
File documentation promptly in accordance with organisational policy and procedures 
File documentation in location that is accessible and easily traceable 

Forms

Assessment Cover Sheet

FNSACM302 - Prepare, match and process receipts
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

FNSACM302 - Prepare, match and process receipts

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: